Calendly + Youform integration
Embed Calendly in Your Forms
Qualify leads before they book. Embed Calendly directly inside your form, auto-fill booker info, and increase your booking-to-meeting rate. Free to use.
"We had the highest conversion with Youform compared to Typeform, Google Calendar and even the routing form in Calendly!"
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Why Embed Calendly Inside Your Forms
Calendly is great for scheduling. But sending a naked Calendly link has problems: anyone can book, you get no context before the meeting, and leads drop off between form submission and scheduling.
Embedding Calendly inside a Youform solves all three.
🎯 Qualify Before Booking
Instead of letting anyone book your calendar, ask qualifying questions first. Budget? Timeline? Company size? Use conditional logic to show Calendly only to leads that match your criteria. Unqualified visitors get directed elsewhere.
📈 Increase Booking Rates
Every email between "interested" and "booked" is a chance to lose the lead. By embedding Calendly directly in your form, visitors book while their intent is highest. No waiting for follow-up emails. No extra clicks. Just qualify → book → done.
✨ Better Meeting Context
Form responses give you context for every meeting. Before you even join the call, you know who you're meeting with, what they're looking for, their budget, timeline, and specific needs. No more "so, tell me about yourself" — you can dive right in.
The math is simple:
Without Youform
- 100 form submissions
- ~40 open your follow-up email
- ~15 click the Calendly link
- ~8 actually book
- = 8% booking rate
With Youform + Calendly
- 100 form submissions
- Calendar shown immediately
- No email delay
- ~35 book instantly
- = 35% booking rate
How to Embed Calendly in Youform
Setting up a Calendly form takes about 5 minutes. Here's how.
Create Your Form
Start a new form in Youform. Add your qualifying questions — name, email, company, budget, timeline, whatever you need to know before the meeting.
Add the Scheduling Block
Drag in the "Scheduling" block and select Calendly as your platform. Paste your Calendly event link (the URL you normally share with people to book).
Map Name & Email Fields
Tell Youform which form fields contain the booker's name and email. These values get passed to Calendly automatically, so visitors don't have to enter them twice.
Set Up Conditional Logic (Optional)
Want to show Calendly only to qualified leads? Add conditions based on form answers. For example: show calendar if budget is "$10K+" or company size is "50+ employees."
Publish
Your form is ready. Share the link, embed it on your website, or add it to your landing pages. When visitors fill out the form, they'll see your Calendly calendar embedded right there.
Key Features for Calendly Forms
Everything you need to create effective scheduling forms with Calendly.
🔄 Auto-Fill Booker Info
Name and email from your form fields are automatically passed to Calendly. Visitors see their info pre-filled when they reach the calendar — no double entry.
🎯 Conditional Calendar Display
Show Calendly only to leads who meet your criteria. Use any form field as a condition. Budget too low? Timeline too long? Show them something else.
📊 Response + Booking Data
Form responses are captured in Youform. Combined with Calendly notifications, you have full context for every meeting before it happens.
📱 Mobile Optimized
The embedded Calendly widget works great on mobile. Forms are responsive, and the calendar picker adapts to any screen size.
🎨 Custom Branding
Your form can match your brand with custom colors, fonts, and logos. Calendly's embed inherits your Calendly branding settings.
🔗 Works With All Calendly Plans
Whether you're on Calendly Free, Standard, Teams, or Enterprise — the Youform integration works. Just paste your event link.
🔄 Partial Submissions Captured
Even if someone leaves your form before booking, you still capture their info. Retarget abandoned leads or follow up manually — with just a Calendly link, you'd get nothing.
Popular Use Cases
How teams use Youform + Calendly together.
💼 Qualified Demo Requests
The most common use case. Instead of letting anyone book a demo, qualify first:
- Company size and industry
- Current solution and pain points
- Budget and timeline
- Decision-making process
Show Calendly only to leads that match your ICP. Others get directed to self-serve resources, a video demo, or a different form.
🎯 Sales Call Booking
Sales teams use Youform + Calendly to pre-qualify inbound leads and arm reps with context.
- Know the prospect's needs before the call
- Prepare relevant case studies and demos
- Skip discovery if they've already told you everything
- Score leads based on form responses
💡 Consultation Bookings
Consultants, coaches, and freelancers collect project details before the first call:
- Project scope and requirements
- Goals and desired outcomes
- Budget range
- Timeline and deadlines
Come to every consultation prepared. No more "tell me what you're looking for" — you already know.
🏥 Client Intake + Scheduling
Healthcare providers, therapists, and service professionals combine intake forms with appointment booking:
- New patient/client information
- Insurance or payment details
- Medical history or background
- Book the appointment
🎓 Webinar & Workshop Registration
Let attendees register and pick their preferred time slot in one flow:
- Attendee information
- Experience level and goals
- Pick session time from Calendly
Youform vs. Calendly Routing Forms
Calendly has its own "Routing Forms" feature. Here's how it compares to using Youform.
| Feature | Calendly Routing | Youform + Calendly |
|---|---|---|
| Question types | Limited (basic fields) | 20+ question types |
| Conditional logic | Basic routing only | Advanced branching logic |
| Custom branding | Limited | Full customization |
| Multi-step forms | No | Yes |
| File uploads | No | Yes |
| Response storage | Basic | Full response management |
| Integrations (Zapier, etc.) | Separate from routing | Full integration support |
| Partial submissions | No — abandoned = lost | Yes — capture & retarget |
| Price | Requires Teams plan ($16/user/mo) | Free |
Bottom line: Calendly Routing Forms work for simple use cases. But if you need real form-building power — multiple question types, complex logic, custom branding, file uploads, integrations — Youform is the better choice. And it's free.
Calendly Form Templates
Start with a template, add your Calendly link, and launch. These are designed to work perfectly with embedded scheduling.
Consultation Request
Collect project details and let clients book a consultation. Perfect for agencies and freelancers.
Demo Request
Qualify sales leads with company info, use case, and timeline — then show your Calendly.
Lead Qualification
Score leads based on form responses. Show calendar to qualified leads; route others elsewhere.
Client Intake
Onboard new clients with detailed questions and let them book their first session.
Event Consultation
Gather event details and book initial consultations. Great for planners and venues.
Quote Request
Collect project scope and budget, then let qualified leads book a call to discuss.
Frequently Asked Questions
Can I embed Calendly inside a form?
Yes. With Youform, you can embed your Calendly scheduling widget directly inside a form. Visitors answer your questions first, then see your Calendly calendar to book a time — all in one seamless flow. Their name and email from the form are automatically passed to Calendly.
Does Youform pass form data to Calendly?
Yes. Youform automatically passes the booker's name and email from your form fields to the embedded Calendly widget. When visitors reach the scheduling step, their information is pre-filled so they don't have to enter it again. This creates a smoother booking experience.
Can I qualify leads before showing Calendly?
Absolutely. This is one of the main benefits of using Youform with Calendly. You can ask qualifying questions (budget, company size, timeline, needs) before showing the calendar. Using conditional logic, only qualified leads see your Calendly — others can be directed to alternative resources.
Is Youform a Calendly alternative?
Youform is not a replacement for Calendly — it's a complement. Youform handles the form and lead qualification part, while Calendly handles the scheduling. Together, they create a more powerful booking experience than either tool alone. You keep using Calendly; Youform just makes it better.
Is the Calendly integration free?
Yes. Youform's free plan includes the Calendly embed feature along with unlimited forms, unlimited responses, conditional logic, and custom branding. You need a Calendly account (free or paid) for the scheduling part, but the Youform integration costs nothing.
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Book More Qualified Meetings with Calendly
Stop sending naked Calendly links. Embed your calendar inside a qualifying form, auto-fill booker info, and increase your booking rate. It's free.
Works with Calendly Free, Standard, Teams, and Enterprise.
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