Fillout vs Youform: Which is the best form builder? [2026]

Ease of Form Building

Both Fillout and Youform let you build powerful forms without code, but they emphasize different strengths.

Youform focuses on simplicity and speed. The builder uses a clean, menu-based interface that lets you add questions quickly without overwhelming options. This makes it ideal for small teams and non-technical users who want to go from idea to published form in minutes.

Youform builder — modern, clean, and focused on just the essentials.

Fillout is designed for forms that "do it all." Its builder exposes more advanced configuration for logic, data intake, scheduling, and document generation. That flexibility makes it well-suited for complex workflows, but it also means more options and configuration screens to work through.

Fillout builder — powerful and flexible for advanced form setups and integrations.

UI/UX & Design

Design impacts how professional your forms feel and how likely people are to complete them.

Youform emphasizes conversion-focused layouts with conversational, multi-step flows. Forms feel intentional and branded, with a strong focus on guiding respondents through one question at a time so they don't feel overwhelmed.

Youform form — conversational, multi-step, and optimized for completions.

Fillout supports multi-page, mobile-optimized forms with pre-built themes and custom fonts/colors across tiers. On Pro and above, teams can apply custom CSS to match brand guidelines more closely.

Fillout form — flexible layouts with themes and custom styling options (Pro+).

Both tools produce responsive forms that work well on mobile. Youform leans into simplicity and flow, while Fillout gives you more levers to tune the exact look and feel.

Logic, Data Intake & Workflows

Smart logic and data intake controls are what separate basic forms from serious workflow tools.

Fillout offers advanced logic including conditional branching, calculations, scoring, and answer piping. It also supports powerful data intake features like pre-fill, hidden fields, field validation, and the ability to resume in-progress forms.

Youform provides smart conditional logic that handles most common business workflows without complexity. You can show or hide questions based on answers, branch forms dynamically, and personalize experiences using answer recall, all without needing to manage dozens of settings.

On Youform Pro, you can also capture partial submissions and use scoring & calculations for more advanced flows, while still keeping the builder simple to work with.

For extremely complex scoring models, database-backed workflows, or deeply tailored intake, Fillout’s toolset gives you more knobs to turn. For straightforward workflows that still need logic, partial submissions, and personalization, Youform keeps things much simpler.

Templates & Use Cases

Both tools can handle a wide range of form types, but they shine in slightly different scenarios.

Fillout is especially strong for data-heavy intake, scheduling, and workflows that feed into databases or CRMs. With features like PDF generation, partial submissions, analytics, and custom code (Business), it’s well-suited for teams building rich, multi-step flows with complex requirements.

Youform provides 500+ curated templates for surveys, quizzes, registrations, feedback forms, and lead capture. They’re designed to look polished out of the box and are optimized for completion rates, which makes Youform a great fit for marketing teams, creators, and SMBs who care about conversions as much as data.

Integrations & Data

Integrations determine how easily your forms fit into your existing stack.

Fillout provides 50+ native integrations. Popular options include Airtable, HubSpot, Notion, Stripe, Google Sheets, and Salesforce (Enterprise). It also connects to communication tools (Slack, Discord, Microsoft Teams, Gmail, SendGrid), storage (Google Drive, Amazon S3, OneDrive, Dropbox, Box), productivity tools (Calendly, ClickUp, Trello, Monday.com, Linear), marketing and analytics (Google Analytics, Meta Pixel, Google Ads, Mailchimp, Klaviyo), automation (Zapier, Make, Relay, Webhooks), and databases (PostgreSQL, MySQL, MongoDB, Firebase).

Youform connects directly to Google Sheets, email, Slack, Notion, Google Tag Manager, Stripe & PayPal (Pro), Zapier, and Make.com. Through Zapier or Make you can plug Youform into 6,000+ other tools across your CRM, marketing, and automation stack. While the direct integration list is smaller than Fillout's, it focuses on the most frequently used tools and keeps setup simple.

Integration	Youform	Fillout
Google Sheets	✓	✓
Airtable	Via Zapier/Make	✓
HubSpot	Via Zapier/Make	✓
Notion	✓	✓
Stripe (payments)	✓ (Pro)	✓
Salesforce	Via Zapier/Make	Enterprise
Zapier	✓	✓
Make	✓	✓
Webhooks	✓	✓
API Access	✓	✓

If you need deep, direct connections to Airtable, databases, or Salesforce, Fillout’s native integrations are compelling. If your stack already runs through Zapier or Make, Youform can slot in cleanly while keeping your forms simple.

Pricing & Free vs Paid

Fillout uses a classic tiered model based on responses and features. Youform takes a different approach with unlimited responses on free and a simpler step up to Pro.

	Youform	Fillout
Free tier	Unlimited forms & responses. No credit card required.	Unlimited forms & seats, 1,000 responses/mo, logic, payments, scheduling, PDF generation.
Mid-tier plans	Pro: remove branding, custom domains, advanced emails, partial submissions, scoring & advanced analytics.	Starter ($15): 2,000 responses/mo, all question types, custom endings/themes/redirect. Pro ($40): 5,000 responses/mo, remove branding, custom emails/share links, custom CSS.
High tiers	Stay on Pro or upgrade further for more team features as needed.	Business ($75): unlimited responses, custom domain, partial submissions, analytics, custom code, priority support. Enterprise: SSO, granular permissions, Salesforce, audit logs, SLAs, data residency.
Custom domain	Available on Pro (paid) plans	Available on Business and higher
Branding removal	Available on Pro	Available on Pro and above
Advanced conversion & analytics	Built-in analytics and drop-off insights for most teams.	Partial submissions & dedicated form analytics on Business; deeper reporting on Enterprise.

Free vs Paid: Where the value shifts

• Fillout Free: strong free plan with 1,000 responses/mo, unlimited forms/users, logic, payments, and most native integrations.
• Fillout Paid: pay for higher volume, branding control, custom domains, partial submissions, analytics, custom CSS/code, and enterprise-grade security.
• Youform Free: unlimited responses & forms with no credit card, ideal for teams that don’t want to worry about caps.
• Youform Pro: unlocks custom domains and branding removal while keeping pricing simple and predictable.

When to Choose Each Tool